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So...why not just Day of Coordinating?

Quick story time: It was a sunshine full day followed by a heavy snow the night before that my husband and I were married in November 2022. In all of the vendor meetings leading up to, our DJ did his due diligence to impart his seasoned wisdom in being in the wedding industry for decades with a true, but somewhat cringe story. Knowing that I was particular about our day, type A let's be honest, he encouraged me to release the burden of perfection on our wedding, and just enjoy it. He did so by sharing that a previous bride of his wore an ear piece walking down the aisle giving commands to vendors involved in the middle of the ceremony!!! Eeeeks, please don't be this bride. And yet, I can empathize with her greatest desire and that being that her and her fiancé's wedding would be as she always dreamed. But, might I remind you, a planner is worth it. So that leads me to this question:

Hey Avail, why don't you offer just day of coordinating? Honestly, this question excites me, because I understand the apprehension, and I want to offer insight to brides on the fence - deciding whether "month of partial planning" really is the avenue to head towards when working with either us, or another company offering the same.

First, What is Day of Coordinating?

Now obviously, this is a loaded question as it's not a one size fits all for all planners. There are thousands of ways to interpret such a title, so bare with me as I unpack the general understanding of DOC. Essentially, said planner partners with bride and groom late in the process to be point of contact day of, create a timeline, and offload stress while you and yours celebrate your I Do's.

So The What's the Problem?

Really there is no "problem," and so many Day of Coordinators slay the game to do exactly that - offload stress. The reason we at Avail Event Co. thrive on our Month of Planning pursuits is because I alway swear by this statement: "Someone needs to know the details and make up of the wedding day just as much, if not more than the bride." [& preferably not a family member. They want to party too!! No ear pieces allowed walking down the aisle either ;)] While the bride often spends months, if not years, organizing and knowing all the details, vendors, traditions, family dynamics, and dreams, come the day, she should not have to fret over their execution. After all it is YOUR wedding day. No one likes to be working on their own wedding day right?!

So where we come in is just prior to the venue walkthrough. Our team organizes a meeting with you asking and answering all the questions before seeing the space with our own eyes together. We walk through layout, troubleshooting final qualms that need neat bows on them so to speak, develop relationships with venue staff to ensure set up, break down, arrival routes, parking, strike, noise ordinances, and more are understood. We walk through any final contracts that need abiding by, and simply remain an available resource to you at any given time in those final days before Husband & Wife.

And yes, we are also Day of Coordinator. We run the rehearsal and take lead during the wedding, with the advantage of at least four weeks under our belt of working with you and knowing exactly how you'd wish the day to unfold.

Bottom line, our business value will always be based on relationship. We see it such an honor (truly) to come alongside couples embarking on one of the greatest gifts this life has to offer - your love story. We exist always with the client on the forefront of our mind, hoping that your worries always feel heard, and that we genuinely care to exceed your expectations. We feel we can do this best with longer and intentional time understanding and planning the final details together. That is Month of Planning.


After all, we mean it when we say: Your Event, Our Expertise.



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